5.15 Moving Expense Loans

Purpose

To establish guidelines within which the college will pay costs to move newly hired employees to the Rochester Hills area.

Scope

Applicable to faculty, executives and other staff deemed appropriate by the Vice President of the area.

Policy

Rochester University reimburses moving expenses for faculty and administration working at the College. Expenses are reimbursed to the employee after appropriate forms are completed and receipts are submitted. The total amount of the moving expense is considered as a five-year loan to the employee with 20% of the balance forgiven after each year of completed service. If the employee leaves the employ of the institution before the five years are completed, the employee will owe the balance of the loan to the College. Arrangements for payment may be made with the business office.

The following items are allowable expenses for reimbursement:

• The costs of travel expense for the family to Michigan (gas, hotels, meals)
• The rental cost for a U-Haul/Ryder type move to Michigan
• The costs related to paying individuals to help load the truck(s) at the point of departure (if necessary).

The following items are non-allowable for reimbursement:

• Lodging, meals, or gas once the employee has arrived in Rochester.
• Costs related to special needs of pets
• Air Fare
• Storage costs while housing is secured (unless the College has space for storage)
• Automobile repairs or repairs to the moving vans
• Any costs related to entertainment