5.5 Personal Time

Purpose

To provide paid time off for employees for the purpose of personal business that is not related to vacation or sick leave.

Scope

This policy applies to full-time staff of Rochester University.

Allotment

Sixteen (16) hours will be authorized for the purpose of personal business at the beginning of each fiscal year on June 1.

Policy

• Personal time may be granted and pay received for an absence that is not defined as vacation or sick time for such instances as auto problems, child’s school event, home repairs, snow emergency, etc.
• Personal time is tracked and renews on June 1 each year.
• Time paid for personal days does not count as time worked in calculating overtime for the week.
• Part-time employees are not eligible for personal time.
• Personal time may be taken in lieu of, or in addition to, other forms of time off.
• Unused personal time will not be paid upon termination. Negative balances will be deducted from the last paycheck.
• Employees may not use personal time within the last two weeks of employment.
• Unused personal time may not roll forward to the following year.
• Selection of dates is subject to manager approval.
• Department Managers will maintain a department schedule and record of the personal time taken by each employee.
• Personal time must be taken in full hour increments.